Grant and Contract Billing Specialist



Seattle, WA
Full Time
3y ago

Company Description

WithinReach makes it easier for Washington families to navigate complex health and social service systems and connect with the resources they need to be healthy and safe. We work one-on-one with people – in person, over the phone and online – to identify their goals and provide them with immediate support that is close to home. WithinReach also works with partners, providers, and policymakers in a variety of ways to prioritize families and children. We are focused on improving access to resources and support because we believe all families and children benefit from holistic and comprehensive information to navigate health, food, and early childhood systems with success.

Our team is smart and purpose-driven. We are change makers, working to build healthy, equitable, vibrant communities. We believe that we can only do our jobs well by learning about and reflecting the people we serve through workforce and leadership development and by seeking to identify and reduce the system and access barriers that contribute to structural inequities. By doing so, we are able to create meaningful change for families and communities.

Job Description

Position Summary:  The Grant and Contract Billing Specialist provides expertise in creating invoices and tracking payments related to government grants and other association contracts. We are looking for a high energy, proactive, and talented professional who can use their strong experience to have a quick and positive impact in our organization.  In this role, you will be a collaborative and forward thinking partner to the Accounting Manager.

Essential Duties and Responsibilities 

  • Maintain complete and accurate files for assigned contracts, staying current with program and contract changes
  • Understand financial requirements of assigned contracts, and ensure functions are completed in accordance with applicable federal, state and county guidelines, including expense eligibility and appropriate documentation
  • Coordinate coding of expenditures related to assigned contracts
  • Coordinate with program staff to complete all non-financial contract reports, ensuring assigned contracts are submitted on time
  • Work with program staff to review on-going budget to actual reports and manage adjustments and corrections in preparation of monthly invoicing
  • Prepare and send invoices and all required reports to assigned agencies
  • Assist with contract and revenue tracking sheet to ensure the revenue and expenses booked in the general ledger are in the proper periods and assigned contracts are not overbilled
  • Effectively communicate with varying levels of staff, including grantors/funders, responding promptly to all requests and inquiries
  • Support accounting department as needed
  • Assist with external agency and financial audits as needed



  • Two or more years of relevant experience in financial procedures, and budgeting process related to government grants and contracts. AA degree Preferred. Other applicable education, training, and experience will be considered.
  • Experience in Sage Intacct is a plus
  • Proficient in Excel, data analysis and reporting
  • Strong attention to detail, analytical and organizational skills
  • Ability to thrive in a fast-paced environment that often requires managing multiple deadlines and responding to deadlines with short lead time
  • Strong communication skills
  • Experience with confidentiality and data protection
  • Enjoys working independently and collaborating with team members
  • Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.)

Additional Information

Salary & Benefits: $28-30 Hourly Rate dependent on experience, Part time non-exempt, approximately 24 hours/week.  Excellent benefits include fully paid medical coverage, vision, and dental for employees and generous coverage for spouses, partners and dependents. Paid time-off and employer-matched retirement plan.

Job Location:   This position is remote; however, all candidates must reside within Washington state. The WithinReach office is located at 155 NE 100th Street, Suite 500, Seattle, WA 98125. We are taking the utmost precautions to protect our staff during the COVID-19 pandemic.  

WithinReach supports inclusion and diversity in all its forms. We strive to create a safe and open atmosphere. We commit to listening to, representing and embracing diverse perspectives and experiences in all we do.

WithinReach is an Equal Opportunity Employer. We seek to provide equal opportunity for all persons without regard to race, age, religion, gender, gender expression, marital status, sexual orientation, military status, national origin, or any other characteristic protected under the law. People of color and members of the LGBTQ community are strongly encouraged to apply. We are dedicated to cultivating a diverse workforce that serves and reflects our community.

All your information will be kept confidential according to EEO guidelines.

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Onkar By: Onkar