Digital Events Coordinator

We are a global architecture, engineering, planning, and technology firm defining the cities of tomorrow.

By connecting design and technology, we change how people experience their built environment. We work across disciplines to create the intelligent systems, sustainable buildings, and efficient infrastructure that shapes the way people live, move, learn, and heal.

With over 3,000 employees and 60+ offices around the world, we understand what it takes to work locally and scale globally.

At IBI, we’re defining the cities of tomorrow.

Here’s how we work:

IBI Group's is seeking a Digital Events Coordinator to join the Digital Engagement Venue Team, although based primarily out of the Vancouver office, this role can be a remote position.

IBI Group is a technology-driven design firm, providing architecture, engineering, planning, systems, and technology services to our clients for nearly 50 years.  With more than 3,000 professionals located in over 60 offices around the world, we create responsive, resilient spaces and smart urban environments by bringing the established capabilities from our Intelligence practice into our core Buildings and Infrastructure businesses. From high-rises to hospitals, and transit systems to schools, we shape the way people live, work, move, learn, and heal in the cities of tomorrow.

As a Digital Events Coordinator, you will be working with designers and technical experts to coordinate and deliver successful digital events for project clients. The successful candidate will have a positive professional attitude, work well under pressure, be able to effectively prioritize tasks, and possess strong verbal and written skills. Organizational ability to track multiple ongoing projects and ensure that projects are delivered on schedule, on budget and to the client’s satisfaction. Team oriented with a strong initiative to take on new projects and execute assignments. Experience planning and delivering successful online and/or in-person events of various sizes.

Most of the things you’ll work on:

• Build and maintain strong working relationship with the clients and project team
• Responsible for overall delivery of the event, including:
  • Setting internal delivery deadlines
  • Leading project meetings with the client
  • Work collaboratively and creatively with the client and project team to program and determine the best solutions to meet their event needs
  • Tracking project progress and outstanding deliverables 
  • Ensure agreed upon deliverables meet requirements, time, and quality standards Providing digital venue training to client and providing technical support day-of-event
  • Work closely with the project team to build the digital event space
• Internally communicate task or project status and identify problems in a timely manner
• Follow administrative and financial policies
• Work effectively as a team, supporting other members in achieving business objectives as a whole
• Contribute to the organization by sharing knowledge and expertise

You'll Need to Have:

• 1-2 years in an event planning role, digital event planning would be an asset 
• Bachelor’s Degree in English, Marketing, Communications or other relevant discipline
• Exceptional client service
• Ability to communicate professionally and effectively with all levels of business personnel
• Flexibility to change priorities as needed, and successfully meet multiple project deadlines 
• Ability to manage project assignments from start to finish with minimal oversight
• Excellent writing, editing and proofreading skills 
• Attention on detail and accuracy 
• Professionalism and composure in stressful situations 
• The desire to continually learn and grow

Due to COVID 19, we have implemented a work from home model until we return to the office. When we return to the office, you must be able to commute to our location at 1285 West Pender Street, the IBI Group Vancouver office is in the historic and architecturally significant Evergreen Building in the heart of downtown Vancouver. The office is public transit and cyclist-friendly with the SkyTrain just an 8-minute walk away and a secure IBI Group bike room on the first floor.

The neighborhood has everything you need to grab a quick lunch, a sit-down meal, hit the gym, run errands on your lunch break, or enjoy a post-work happy hour with colleague

IBI Group provides a competitive benefit package and pays association dues and licensing fees.

As an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council. We welcome applications from all suitably qualified candidates regardless of age, race, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex and sexual orientation. We thank all applicants for their interest. However, only those selected for an interview will be contacted. 

As part of IBI Group's selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer. These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence and driver’s license record. Candidates will also need to confirm they are fully vaccinated in accordance with IBI Group’s mandatory vaccination policy in Canada

We request applicants submit RESUME highlighting relevant work experience; please limit PDF files to 10MB. We thank all applicants for their interest. However, only those selected for an interview will be contacted. IBI Group is proud to be an Equal Opportunity Employer.