Corporate Travel Coordinator and Bookkeeper

Headquartered in Los Angeles, CA AireSpring is an award-winning provider of Business Internet, Cloud Communications,  Managed Network and IT services. AireSpring provides next-generation communications solutions including, Unified Communications, Managed Security, SIP Trunking,  SD-WAN, and Dedicated Internet Access. 

AireSpring has received numerous third-party industry awards: "Product of the Year," "Best Telecom Deal," "Best in Show," and "Top Channel Program." AireSpring is privately held, debt-free, and renowned in the industry for delivering a broad range of innovative cloud communication and connectivity solutions at competitive rates. 

Job Description

This position will be based in  El Salvador. You will be required to work Los Angeles, California business hours (PDT) 9:00 AM PT to 6:00 PM PT. This position will report to senior marketing personnel based in Los Angeles.

This role is a combination bookkeeping  and travel coordination for the organization. Marketing programs generate the bulk of the travel for staff and most travel costs are associated with that department’s budget and need to be planned, accounted for, documented,  and monitored. Responsibilities include:

·       Maintaining all bookkeeping requirements  for the Marketing Department.

·       Track and document all marketing expenses, ensuring receipts and invoices are reconciled with accounting in accordance with company policies, posted to QuickBooks and budgets are updated, in line with annual plan.

·       Produce monthly/quarterly and per event return on investment (ROI) reporting for events.

·       Cost effectively arrange, manage, and supervise employee  travel needs in accordance with corporate travel policy for events, sales calls,  and customer visits including obtaining necessary approvals, and communicating itineraries to employees and supervisors.

·       Control expenses and ensure that that travel expenditures are fully optimized to obtain the best quality for the price - and  aggressively manage costs while meeting traveler needs.

o   Proactively resolves scheduling conflicts and other issues including any problems with travel or accommodations and communicating with all relevant parties.

o   Ensures travelers reach their travel destinations on time and with the right accommodations within company policy guidelines.

o   Research  destinations and available services; booking hotels, flights, and ground transportation; coordinating activities; and ensuring all necessary documentation is accurately completed and records are maintained for analysis and accounting purposes

o   Produce weekly travel updates that inform key managers about travel schedules.

• Analyze expenditures and other data to create reports that  aid in decision making. For example, candidate may be asked to review marketing expenditures to document specific co-marketing funds allocated for programs with sales partners to determine if allocated funds  are  effective and deliver ROI to the company.   
• Review expense reports in Concur to ensure employee compliance with policy and budgets, work inter-departmentally to resolve issues and obtain approvals on expense reports in a timely fashion. 
• Ensure expenses are captured and accurately recorded in QuickBooks.
•  Manage contracts with travel service providers including coordinating the use of bonus miles and other rewards.
• Assist marketing team  in  developing purchase orders, obtaining approvals, placing orders, tracking delivery and accounting in accordance with company policy.
• Suggest improvement and innovation in travel programs.

• Fluency in written and spoken English is required.
• Strong interpersonal and communication skills with strong negotiation and conflict resolution skills
• Attention to detail, thoroughness and accuracy are critical in this role.
• Ability to think critically, solve complex problems, and willingness to escalate when problems cannot be resolved independently.
• College diploma required. Professional accounting and or travel training certification preferred.
• 2+ years’ experience with corporate bookkeeping/accounting and or travel departments.
• Computer proficiency required. Knowledge of Microsoft Office (MS-Word, Outlook, Excel) necessary. Expertise in Microsoft Outlook is essential as this role requires scheduling via Outlook across time zones.

·       Full understanding of US geography, states, cities , airports, rail, and other modes of transportation.

• Familiarity with booking travel within the United States and major US cities and airports, as well as Philippines and other international destinations preferred. 
• Experience with QuickBooks strongly preferred
• Experience with Concur Expense and Travel strongly preferred
• Data Entry Skills
• Confidentiality

WHAT THIS COMPANY OFFERS YOU:

• Highly motivated and dedicated team

PLEASE INCLUDE YOUR SALARY EXPECTATIONS