Personal Assistant

Founded in 1909, Marshall employs over 2,000 colleagues across the UK, North America, Northern Europe and the UAE. Headquartered on a 900-acre site in Cambridge, Marshall comprises a number of different business units - Military Aerospace, Land Systems, Advanced Composites, Fleet Solutions, Property, and Marshall Centre.

As an independent private company, Marshall seeks to develop and deliver long-term value to its customers, whilst remaining committed to enhancing the communities in which it operates and creating exciting opportunities for its people.

We have ambitions to develop our world-leading presence further. So if you want to be part of an organisation where people really matter, this could be the opportunity for you to get involved and make your mark.

We are looking to recruit an experience PA to support out Chief People Office (CPO) and our Chief Technology Office (CTO). This key hire will support these two Executives with internal & external customers, co-ordinating schedules and working with leadership teams across Marshall.

Key tasks in this role include:

• Be the first point of contact with people from both inside and outside the business.
• Screening phone calls, enquiries and requests, and handling them when possible or deciding how to manage them.
• Preparing Execs for each day in terms of materials required for meetings or submissions.
• Extensive diary management and managing schedules.
• Arranging meetings (internal and external) and ensuring the owners are well prepared for meetings.
• Meeting and greeting visitors at all levels of seniority.
• Booking travel arrangements and managing the logistics to create itineraries.
• Dealing with incoming email and post, often corresponding on the Executives behalf.
• Maintaining appropriate office systems, including data management and filing.
• Occasional minute taking and distribution.
• Acting as liaison between all functions to facilitate effective communication.
• Creating power point presentations.
• Providing holiday cover for other PAs based in similar location.

This role will be based in Cambridge but hybrid working will be an option with a mix of home and office working. Due to the nature of the role, the successful candidate, will need to be available to work hours outside normal working hours occasionally to support the CTO and CPO as required.

​​​​​​The successful candidate will have experience working as a PA or must be able to demonstrate transferable skills within a similar professional environment. 

Skills will include:

• Strong interpersonal and communication skills (both written and oral) and the ability to work effectively with stakeholders at all levels internally and externally (customers and suppliers)
• Excellent organisational and planning skills and establishing priorities.
• Problem analysis and problem-solving skills using own initiative & leading to decisions
• Ability to provide accurate and efficient service under time pressure.
• Understanding of the importance of confidentiality and data protection legislation.
• Attention to detail
• A service-oriented attitude.
• Adaptability, flexibility and enthusiasm.
• Ability to work with a degree of self-direction and flexibility, especially with respect to taking initiative, prioritising multiple tasks, and using good judgment to resolve problems.
• Extremely reliable and dependable.

Technical skills will include:

• Excellent Outlook, Word, Excel and PowerPoint skills

Due to the nature of our business, all employment is subject to satisfactory references being obtained, attainment of either a SC (Security Check), Disclosure Scotland Criminal Record Check or Foreign Police Check (whichever is applicable depending on duration of UK residency) and, as applicable, a medical assessment. Access to US technical data by employees requires prior Trade Control function approval. Clearance must be carried out against all applicable US export control authorisations.