Executive Assistant to Chief Commercial Officer LAM

Mundipharma is a global (ex-US) network of independent associated companies that research, develop and manufacture innovative pharmaceutical medicines and consumer healthcare products. We are an agile and fast-paced company seeking to increase access to health care through programmes and effective partnerships.

We are forward-looking and dedicated to bringing innovative treatments to many of the world’s most challenging conditions and diseases including: Pain Management & Supportive Care, Consumer Health, Anti-Infectives, Biosimilars, CNS, Diabetes, Oncology, Ophthalmology, Respiratory and transplantation immunity.

We make a difference to patient lives by delivering value to healthcare professionals in 120+ countries across Africa, Asia Pacific, Canada, Europe, Latin America, and the Middle East.

Our guiding principles, centred around Integrity and Patient-Centricity, are at the heart of everything we do. We encourage our people to think differently and our inclusive culture of continuous learning and collaboration make Mundipharma a great place to work.

For more information visit www.mundipharma.com

Key Responsibilities

Professional Support to Executives

• Manages the calendar of CCO LAM and coordinates all the travel arrangements
• Manages all event planning elements for on-site and off-site meetings, including invitation of guests, venue planning and booking, transportation planning, agenda development and coordination for all participants
• Manages the logistics of the event, including travel arrangements for all participants and implements appropriate technology/AV for events/meetings, cost-effectively with minimum optical footprint
• Attends meetings as required, taking minutes and follow-ups on action items.

Administrative Support/ Management

• Ensure cost efficiencies, stay within budget, liaison with meeting venue to negotiate costs related to accommodations meeting rooms, catering selections, & audio-visual equipment.
• Prepares and submits all POs, invoices, expense reports, maintains and reconciles all records of transactions.
• Partners with Finance to prepare and manage the cost centre budgets.
• Any ad-hoc assignments when required.
• Inter-departmental administrative support to cover off during expected and unexpected leave and also as workload fluctuates in order to ensure administrative functions across all departments function smoothly.
• Assist in new employee on-boarding.
• At the request of the executive(s), provides administrative support and assistance to projects that have a broad corporate scope and/or sensitive elements.

• Experience executive administrative support as well as office management
• Resourceful with a can-do attitude.
• Understand and adhere to the high confidentiality requirement of the nature of the work
• Ability to work well with diverse groups across all levels of the organization, including Senior Executives.
• Ability to communicate both verbally and in written format.
• Proficient with Microsoft Office Suite
• Ability to adapt quickly to fast-paced and constantly changing dynamics of the industry and the organization.