Administrator - UAE Desk

Ocorian is a global leader in corporate and fiduciary services, fund administration and capital markets. Wherever our clients hold financial interests, or however they are structured, we provide compliant, tailored solutions that are individual to their needs.

We manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

Job title:  Administrator - UAE Desk                

Department: Client Administration

Jurisdiction: Mauritius

Reporting to: Assistant Manager/Manager or any other designated person

Purpose of the Job

To provide support and a professional assistance to our fund administration services for a variety of entities, which Ocorian Services Limited provides service and at all times comply with the Policies and Procedures of Ocorian.

Main Responsibilities

Conduct the following within prescribed deadlines:

·        Attend to client queries on a daily basis (after confirming with the RM) and ensure that all emails are replied within 24 hours

·        Prepare resolutions, minutes of board meeting and AGM

·        Prepare agenda, board pack and action notes for board meetings

·        Prepare documents for change of director, change of activity, share transfer, change in financial year end, increase in share capital etc & submit on the online portal of the different UAE free zones & liaise with authorities

·        Prepare bank account opening documents for additional bank accounts required after incorporation (account opening for new companies is done by the on-boarding team together with the company set-up)

·        Prepare transfer instruction & ensure that all supporting documents are available & world check has been done on the beneficiary

·        Liaise with bank

·        Prepare employment and dependent visa applications

·        Review KYC received from client to confirm whether it is as per Ocorian & authority requirements

·        Liaise with auditors

·        Submit financial statements to authorities (financial statements are prepared by a separate accounting team)

·        Apply for lease and license renewal with different free zones in the UAE

·        Prepare liquidation documents

·        Filing as per the UAE regulations (ESR, AML, UBO etc)

·        Apply for DIFC Will

·        Liaise with on-boarding team for the set-up of company and foundation with different free zones in the UAE

·        Submit VAT filing to authorities (the VAT computation is prepared by a separate team)

·        Prepare agreements (loan, consultancy etc)

·        Apply for TRC (corporate and personal)

·        Degree in accounting, finance or any other relevant field

·        Studying a professional qualification like ICSA or ACCA will be an advantage

·        Minimum 2 years’ experience in the global business sector

·        Experience in company secretarial services is a must (preparation of resolutions, agenda, board pack, minutes etc)

·        Willing to acquire knowledge on the UAE market & grow within the team

·        Proactive and dynamic

·        To meet all the required deadlines as scheduled

·        Assist the other team members

·        Basic knowledge in excel

·        Fluent in both English and French

Competencies

·        Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels

·        Solid organisational skills (able to work using own initiative, control own work load and prioritise matters as appropriate) and nimble

·        Effective problem solver

·        Possess excellent time management skills

·        Committed to quality and delivering on time

·        Ability to work methodically and accurately

·        Excellent team player

·        Flexible, energetic and enthusiastic

·        Ambitious to learn and be challenged

·        Detailed oriented

·        Committed to quality and delivering on time

What We Offer

Working at Ocorian means entering a dynamic and growth-orientated company. We provide you with outstanding opportunities for your professional and personal development. We offer a competitive salary and benefits, commensurate with your qualifications and experience.

All our staff seek to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be.
   
• We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
   
• We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.