Executive Assistant

 Constellation Advisers is a premier investment management consultancy with a boutique firm approach. Drawing from decades of experience in investment management and financial services, our consultants provide expert advice and value-added service to a range of traditional and alternative investment management firms, their investors, and their service providers, including hedge funds, mutual funds, fund of funds, private wealth management firms, private equity and venture capital funds, global asset managers, foundations, fund administrators, prime brokers, and dispute litigators. Please see our website at https://www.constellationadvisers.com/

The Administrative Assistant is responsible for making the first impression with our existing clients and prospects. This individual will serve the executive management team that currently consist of three individuals and assume the daily responsibilities of keeping our corporate headquarters in exceptional running order.  We are a professional services firm and look to embody the essence of exceptional customer service in our daily activities.   

·        Provide administrative support to the executive management team; CEO, President and CFO

·        Organize and schedule meetings, conference calls and special events

·        Manage busy firm wide calendar and multiple, frequently changing executive calendars

·        Arrange travel including air, hotel and other transportation as necessary

·        Order supplies, beverages and food

·        Coordinate facility vendors

·        Keep common areas in order

·        Complete various projects on behalf of C-suite

·        Organize on campus recruiting events

·        Facilitate new hire orientation and onboarding activities

·        Answer and direct main phone line

·        Professional demeanor

·        Demonstrated experience providing exceptional customer service

·        Ability to work in fast paced environment

·        Thrive in a changing environment – comfortable wearing many hats

·        Positive, helpful attitude

·        College courses preferred

All your information will be kept confidential according to EEO guidelines.