By: Onkar
Find out more about our business on the Corporate Responsibility and Performance pages.
ROLE SUMMARY
This role sits within recruitment and as part of the overall HR team will be responsible for assisting the recruitment team and the current recruitment coordinator with all new starters prior to joining NEC Software Solutions. This is a very fast paced high volume role, the recruitment coordinator will act as a main point of contact for recruitment and hiring managers post offer and up until the new joiner commences employment. This is a critical role ensuring that the new starters have the best onboarding experience and have everything they need before starting in their role. This is an ideal opportunity for someone who has started their career within HR and wants to progress further.
Key responsibilities:
• Acting as a main point of contact – triage for queries
• Attending weekly recruitment meetings
• Contract of employment creation across the business to include UK and Ireland and our acquired businesses
• Quality checking of all documentation received from the recruitment team to ensure contracts are accurate and in line with company guidelines and reflecting the approved offer
• Vetting – uploading Right to work documents and proof of addresses onto the Vetting portal and ensuring that these meet with Government guidelines
• Uploading candidate details onto the Occupational Health Platform
• Arranging occupational health appointments
• Reviewing vetting and occupational reports and escalating where necessary
• Attending quarterly Vetting meetings
• Weekly account management calls with suppliers
• Liaising with Health & Safety
• Invoice checking and approving
• Email address requests and set up
• Employee ID creation for payroll
• Exit interviews and collation of data/analysis
• Change to terms and conditions and related administration
• Annual DBS checks where required
• HR administration and support on occasion and when required, this could include - leavers processing, responding to reference requests maternity leave administration and liaising with HR/payroll
Essential – required for the role
Strong administration skills
• A high level of confidentiality
• Excellent interpersonal and customer-facing skills
• Strong communication skills, both written and verbal
• The flexibility and willingness to learn
• Tact and diplomacy
• Good administrative skills
• The ability to work as part of a team
• The ability to work accurately, with attention to detail
• Proven ability to assess incoming information and prioritise and allocate it accordingly
• Intermediate/advanced level of using Microsoft office suite (e.g. Word / Excel)
• Working to set processes and workflows
• Experience of data entry
• Experience of running and analysing reports
• Good skills in communication, organisation, prioritisation, attention to detail
Desirable – it would be good to have:
• Experience of working with payroll
• Experience of working on company benefit schemes
• Experience of HR
• Experience of Zellis Resource Link system or other HR systems
• HR related degree
Employees of NEC Software Solutions are entitled to the following benefits:
Candidates must be able to demonstrate a pre-existing right to work and travel within the UK. Documentary evidence will be required.
All offers are subject to satisfactory vetting and reference checks.
NEC Software Solutions is an equal opportunities employer, welcoming applications from all communities.
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