Project Management Assistant / Coordinator

Visus LLC is seeking a Project Management Assistant/Coordinator who is a reliable, creative, go-to person, and comfortable in a small, non-corporate environment.

Visus LLC is a digital transformation company located in Santa Barbara, CA founded in 1994.  We believe software is more than just an application or platform - it’s a customer touchpoint, a revenue generator, a competitive edge. 

We work with a wide variety of clients nationwide. Company to company, project to project, we are helping our clients reshape their businesses through digital transformation to succeed in a digital-first world.  

We excel at creating outstanding web and mobile applications, along with business intelligence solutions. We are also a leading Sitefinity CMS partner.  You can find some of our customer success stories here: https://visusllc.com/success-stories

At Visus we love our work and our clients. We are looking for an enthusiastic and driven Project Manager who loves web and mobile app technologies, loves working with people and delivering great projects to have an impact on organizations.

Mission of the role

The mission of the role is to assist and support Project Managers with project organization, task organization, task assignment task tracking, note taking, follow ups, and team communication.

Description

• Project notes and action items organization into tasks
• Create and manage tasks in issue tracking system (Jira, can train if needed)
• Assign tasks to team members and set due dates
• Timely communication to get status updates from the team
• Assist Project Management team with monitoring and summarizing the progress of projects
• Manage incoming/outgoing daily correspondence:  email, client notes, project notes.
• Oversee multiple calendars to coordinate meetings
• Coordinate communication between the team project manager and the customer
• Work closely to ensure customer satisfaction on all projects through timely responses and being proactive
• Assist with testing web and mobile applications when needed

• Previous project management or task management experience
• Highly organized and detail-oriented
• Strong information organizational skills
• Strong time management skills
• Excellent customer service skills and speaking/writing skills
• Great listening and note taking skills
• Driven to deliver excellent results
• Working knowledge of Outlook, Word, Excel, and Slack. Jira is a plus.
• Strong work ethic, reliable, trustworthy, and friendly
• Willingness to learn new skills and systems

This is a contract to hire position.  

If this role is not for you, please forward it to someone you know who you believe would be a great fit for this position. 

https://visusllc.com/