Finance Coordinator

Publicis New York is a full-service communications agency with a focus on creating culturally relevant consumer platforms in broadcast, digital advertising, web development, social, CRM and experiential channels.  Our healthcare team has over twenty years of growing leading healthcare brands across a broad range of categories including vaccines, immunology, women’s health, food/nutrition and oncology.  We have a passion for uncovering the cultural opportunity for every health brand and we bring insights from our diverse client roster, including P&G, Citi, Walmart, Nestle, Abbott, L’Oreal, and T-Mobile to our health brands.   

As part of the Publicis agency network, we strive to “Lead the Change” for our client’s businesses and be their preferred creative partners in their marketing transformations.  We believe that change has become the defining characteristic in today’s business environment. Creating leading strategies and powerful ideas that allow our clients’ brands to become unique, irreplaceable, in control and ahead is our purpose. You have to lead the change, if you don’t want to be led by change. Are you ready to lead the change? 

The Financial Coordinator provides an unique opportunity to streamline executional excellence across multiple teams. This candidate will support and partner with the client finance team in executing timely billings, expenses, transfers and other ad hoc requests.  

Tasks and responsibilities include:  

• Process client billings timely and in compliance with client contract requirements  

• Review Travel & Expense claims, against client and agency in timely and full compliance manner  

• Provide Finance analysts with analysis/trends (for instance non-compliance trends, inefficiencies) and recommend action plans  

• Process Labor & OOP Transfers as requested by Finance Analysts  

• Participate in client Audits by working with Finance Analyst to gather requested information  

• Track brand budgets and client approval (as related to billing, transfers, etc.)  

• Escalate issues/concern in a timely manner (as related to WIP & AR balances)  

• Contribute to building positive and productive working relationships within Finance, the Agency and within the larger Publicis Health community 

• Partner with Finance team to ensure needs/expectations are met and continually search for ways to increase level of service 

• Preferably a 4-year college degree in Accounting or Finance 

• 1-3 years of professional experience in a Financial or Accounting position, ideally in a service-oriented or digital company  

• Possess strong organization and communication skills  

• Proficiency in Microsoft Office suite specifically in Excel  

• Strong attention to detail with the ability to multitask & prioritize work based on requests from multiple people  

• Ability to be a fast learner and comfortable to work in a fast-paced environment  

• Strong attention to detail with a desire to learn and grow  

• Preferably a 4-year college degree in Accounting or Finance 

• 1-3 years of professional experience in a Financial or Accounting position, ideally in a service-oriented or digital company  

• Possess strong organization and communication skills  

• Proficiency in Microsoft Office suite specifically in Excel  

• Strong attention to detail with the ability to multitask & prioritize work based on requests from multiple people  

• Ability to be a fast learner and comfortable to work in a fast-paced environment  

• Strong attention to detail with a desire to learn and grow  

All your information will be kept confidential according to EEO guidelines.