Operations Coordinator

Brigade is a leading full-service Digital Marketing, Advertising, and Publicity agency providing a wide range of services to entertainment industry clients. We work closely with an impressive list of top-tier companies including Universal, Netflix, Focus Features, United Artists, Hulu, Disney, just to list a few. Our focus is on marketing for motion pictures, streaming, and television.

To put it mildly, we love our work. Our culture is driven by a unique blend of creative and passionate people who thrive on pushing ourselves to take our work to the next level. The people who really fit in here are hands-on, ego-less and talented individuals who don't mind rolling up their sleeves and chipping in wherever work needs to be done. The work we do is innovative, fun, and creative.

We are currently seeking a motivated and organized individual to join our Operations team. The Operations Coordinator will serve as the Executive Assistant to Brigade’s CEO and support the Operations Department to handle the day-to-day management of the office. Your role to maintain a smooth, well-functioning work environment will help support Brigade in its creative missions. 

Responsibilities:

Executive Assistant to the CEO

• Provide logistics, scheduling, coordination, administrative, time-management, and communications support.
• Maintain calendar and heavy appointment schedule 
• Manage domestic and international travel 

Operations Coordinator/Assistant to Senior Director of Administration

• Manage the needs of the office ensuring an efficient overall operation, including office readiness condition and day-to-day needs of office management.
• Manage vendor relationships, ensuring all projects are completed on time and within budget.  Handle other inquiries as they arise.
• Respond to & complete requests from employees ensuring the office is properly maintained and stocked.  Stock, clean, and organize work areas (office & kitchen); Order all office supplies including food and equipment as needed. Responsible for the stocking and reordering of all janitorial-related supplies; Maintain common areas within the office; continuously monitor spending and explore/propose cost-effective alternatives.
• Promote company culture by planning and managing all employee and client events including employee functions, special projects, and initiatives. 
• Special project work, including compiling team and client information as needed

• 1-2 years in an administrative or operations role; experience with vendor management prefered 

• Highly motivated, self-starter with the ambition to anticipate and address office needs

• Proficient in Microsoft Office Suite; ability to learn required business systems

• Strong organizational and time management skills
   
• Problem-solving mindset, able to tackle the unexpected
   
• Excellent communication and interpersonal skills; strong collaborator
   
• Organized with the ability to prioritize and multi-task; strong attention to details

Brigade offers a comprehensive benefits package including health, dental, vision, 401K, vacation, sick and paid holidays.

Brigade Marketing is an Equal Opportunity Employer. Brigade does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other status protected under federal, state, or local law.  All employment is decided on the basis of qualifications, merit, and business need.  We believe a diverse and inclusive environment makes us stronger, together.