HR Admin Coordinator


SmartRecruiters Inc

Berlin, Germany
Full Time
2y ago

Company Description

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

SmartRecruiters was recognized by Forbes as one of the Best Employers in 2020. We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.

Job Description

We are currently looking for an HR Admin Coordinator to join our People team and work closely with our HR Business Partners. You will be in the center of our growth, making sure that all our people admin processes are done right and delivering excellent employee experience to all our Smartians (how we call our employees). You will have end to end responsibility for supporting our People Admin processes (the system-automation and day-to-day tactical tasks) in the following countries: Poland, Germany, UK, France, US (and more in the near future).


What you’ll deliver:

  • Be responsible for all employee data in our HRIS (HiBob) - from the moment people join us and until their last days with us;

  • Assist in preparing all employment documentation for our Smartians - employment contracts, promotion letters, employment verifications, etc;

  • Liaise with external partners, like insurance vendors or benefits providers;

  • Assist our payroll department by providing relevant employee information;

  • Drive efficiencies through automation in our processes and systems;

  • Be an ambassador of our Smartian culture by living our core values in everything that you do.


  • 3+ years on a similar role, creating employment documentation for multiple countries;

  • Prior experience in administering employee data in HR systems with special emphasis on data quality;

  • Knowledge on employment law basics and benefits management in the following countries - US, France, Germany or UK. 

  • Detail-oriented, organized and keen to work as a team;

  • Driven and proactive;

  • Motivated by a fast-paced, high growth environment

  • Fluent in English and German.

Additional Information

All your information will be kept confidential according to EEO guidelines.SmartRecruiters is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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Onkar By: Onkar