Event Production Coordinator

About Informa Markets

We organize over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business. We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets. 

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need!  

We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.  As such, Informa is proud to be an Equal Opportunity Employer.  We do not discriminate based on race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law 

Event Production Coordinator - Entry Level 

The Event Production coordinator will assist Show Lead in the full event design life cycle of assigned shows. They will contribute to the success of the organization through participating in the development of the event’s on-site visual, creative, and environmental experience, via coordination, collaboration, and execution.

Duties and Responsibilities

• Research and stay current with fashion, home, event, and color trends; attend inspirational events/seminars as approved by Director.
• Research and gain full understanding of Informa Markets Fashion brands, their branding guidelines, customer base demographics and basic individual show needs for décor and design.
• Assist with placing vendor floral and tree orders based on visual directives provided.
• Assist with placing vendor orders for rentals, props and fixtures based on visual directives provided.
• Collaborate with Décor Lead to compile comprehensive visual guides to present overall show décor, lounges and environments.
• Submit vendor purchase orders via internal finance system.
• Assist with sourcing and procuring props, fixtures, and rentals from vendors
• Coordinate onsite deliveries and pick ups based on General Contractor feedback.
• Assist Show Lead with creating detailed work orders for Labor, electric, lighting, and rigging teams. 
• Collaborate and communicate event designs and décor plans with the Operations Team as needed.
• Assist with developing and creating detailed floor plans, visual layouts, and vendor delivery manifests for each event.
• Assist with overall fabrication and execution research of event initiatives as related to overall event décor as needed.
• Assist with the execution of on-site design plans in the most effective, efficient, and professional manner.
•  Creation and/or development of custom sketches, illustrations, or digital mood boards as needed
• Organize and archive all Production Team Show Information including but not limited to, décor plans, Invoices, Price Sheets etc.
• Assist with vendor and fabricator outreach to obtain pricing, estimates, forecasts, etc, as needed.
• Assist with tracking and maintaining show budgets.
• Collaborate with Show Décor Lead to generate detailed estimates for Experiential and Sponsorships teams as needed.

Position Requirements

• Bachelor’s degree (or equivalent) in Arts, Interior Design, Special Events, or related field.
• >1-2 years experience in interior design or events with a strong interest in fashion and design. Internship experience is also welcomed
• Strong interpersonal skills, excellent communicator, authoritative and credible diplomat/ambassador
• Ability to work in a fast paced, ever-changing environment, and adhere to critical deadlines via excellent time management and prioritization skills. 
• Strong attention to detail, follow thru, and organizational skills.
• Demonstrated professionalism with the ability to communicate and interact with all levels of professional calibers and personnel.
• Experience with the following programs: Adobe Photoshop, Adobe Illustrator, or InDesign, and all Microsoft Programs.

Other Preferred Attributes

• Experience with the following programs a plus: CAD, or other special planning software
• Experience and talent in visual design and event execution strongly preferred.
• Willingness and motivation to contribute to the design process with innovative thoughts and ideas

We offer:

• Competitive Compensation Package
• Access to LinkedIn Learning and other development/training opportunities
• Health and Wellness Benefits (medical, dental, eye)
• 401K and Matching
• Employee Stock Purchase Program
• Generous PTO policy
• Work-life balance
• Additional discounts through various partnerships

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.  As such, Informa is proud to be an Equal Opportunity Employer.  We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.