Oxfam is a global organization working to end the injustice of poverty. We help people build better futures for themselves, hold the powerful accountable, and save lives in disasters.
PURPOSE OF THE POSITION: The purpose of this role is to provide leadership for effective restricted and unrestricted grants management, coordination, and the associated
relationships for eleven countries and clusters, four regions and five affiliates based in the
South. The postholder will co-lead on the establishment of protocols, standards, and ways of working for seamless grant management across Oxfam America in its partnership with
countries, clusters and regions (CCR); and help foster greater internal knowledge
management of those grants reports and outcomes. They will contribute to the continued
improvement of the agency grant administration system (OPP) and support Oxfam
Confederation wide processes for integration and enhanced user experience as OPP
becomes the portal for program and grants management – especially for those strategic
partner CCR. A successful employee in this position will enable Oxfam America to effectively manage restricted and unrestricted (UNR) resources to twenty OI geographic locations, cofinanced initiatives, and other special projects; and have good partnership standards and ways of working for grants management with all CCR.
PRIMARY RESPONSIBILITIES: The Senior Grants Partnership and Quality Manager will be responsible for the following:
Co-lead to identify and develop strategies to optimize the grants process in the
context of enabling partnerships
Co-develop and update policies, procedures, standards and guidance for effective
grants and relationship management between stakeholder within OUS and
between OUS and CCR.
Help promote knowledge sharing across technical, cross-cutting, and country
2. Operational Management
Manage the interface between the GEP and the FP&A Division specifically
regarding review of UNR allocations and oversight to strategic partner CCR.
Work with Technology and Information Management team as business owner of
the grant management process, to identify appropriate tools, and data
integration as needed
Develop, maintain, and ensure proper grants management procedures covering
both unrestricted and restricted funds in OUS’s strategic partner CCR are in place
and consistently followed, including but not limited to due diligence procedures,
grant reporting and grant agreements (OPA)
Coordinate GEP grant management and administration - Set a clear schedule for
and assign roles and responsibilities for unrestricted grant management cycle
In conjunction with regional leads, ensure the preparation and presentation of
monthly, quarterly, and annual reports, on agency-wide grant making to CCR to
senior managers and directors across the Impact and Partnership Division –
including data on general grant performance and OI reporting mechanisms from
strategic partner CCR (e.g. One Program Report, Country Annual Operational
In conjunction with the GEP Director, oversee ongoing UNR budget planning
processes and the development of long-term budget plans and analyses.
3. Grants and Partnerships
Promote a partnership approach to behaviors, culture and ways of working
In coordination with the New Business Cell, work with functional, thematic and
policy teams and IFP in ensuring the proper integration of CCR perspectives and
needs into proposal development and ensure that these align with programmatic
and administrative goals.
Co-lead on convening OUS and CCR stakeholders in reviewing and improving on
practice in grants management.
Co-lead grant management system working group; including facilitating regular
meetings, trainings, and facilitating discussions.
Assist in preparing for grants panel review meetings
4. People Management:
Manages the operations function to ensure high performing and collaborative
team members. Establishes and manages performance goals for the team to
ensure effectively coordinated and administered plans and budgets for GEP.
Attract, motivate and retain a top-notch staff.
Develop team and individual capabilities and create a positive work environment.
Ensure staff exhibit behaviors aligned with Oxfam’s values, including but not limited to the Oxfam Leadership Model, Code of Conduct, Safeguarding, and Health and Safety.
EXPECTATIONS FOR THE POSITION:
Perform all duties appropriately for a multi-cultural environment, treating all persons with dignity and respect, and be familiar with and committed to the mission and goals of Oxfam.
Stay abreast of professional standards, trends and issues affecting this set of responsibilities, continuously striving for enhanced quality and impact and demonstrating continuous personal learning and development.
Be creative in supporting the development of geographic strategy and engagement frameworks that fit Oxfam’s unique set of programs and influence capacities.
Proactively identify objectives and solutions to problems and challenges.
Work effectively and collaboratively in support of building a team-based culture of work.
Be familiar with and committed to Oxfam and Oxfam America’s mission and goals.
Understand gender just, feminist and inclusive practice within key areas of responsibility and commit to promote gender justice and diversity in our workplace and programs.
Within key areas of responsibility, commit to providing a safe environment for staff, partners, and program participants, and commit to promote safeguarding in our workplace, programs, and the communities we serve.
Education: Bachelor’s degree in a relevant field. A masters is an added advantage
Experience and Core Competencies:
Five to seven years in senior international development leadership roles with
increasing responsibility and geographic scope.
Experience building and delivering on high-impact international programs and
delivering on strategic partnerships and geographic relations.
Experience designing and implementing processes and procedures for effective
management of multi-disciplinary, cross-organizational working groups.
Understanding of how to organize activities common to several geographies and
tailored to varying contexts.
Experience commissioning financial and non-financial analyses and reporting to
evaluate the effectiveness of current approaches, identify future priorities and to
provide evidence of effectiveness in strategic relations.
Ability to communicate with stakeholders with tact and diplomacy.
Strong communication, presentation and facilitation skills.
Experience working in and managing high performing, multi-disciplinary teams in a
policy and programmatic (incl. influencing and humanitarian action) environment.
Demonstrated abilities in negotiation and conflict prevention, resolution, and management in organizational context
Excellent written and verbal communication skills with fluency in English, with the experience ability to articulate complex issues to a wide range of audiences and stakeholders.
Experience managing and working with a diverse team of individuals
Able to work effectively in a networked and matrix structure, demonstrating good leadership and good “followership” as needed.
PREFERRED QUALIFICATIONS (GENERAL):
Experience working and living in a developing country context
Experience in rights-based, social justice programming and approaches.
Oxfam America is a Gender Just organization and an equal opportunity employer. We have a zero tolerance policy for any sexual harassment, exploitation, and/or abuse. We welcome all persons to apply and do not discriminate. We take measures to prevent discrimination against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.
We are an E-Verify employer.
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