Payroll Manager

Apex Clean Energy was founded with a singular focus: to accelerate the shift to clean energy. Through origination, construction, and operation of utility-scale wind, solar, and storage facilities, distributed energy resources, and green fuel technologies, Apex is expanding the renewable frontier across North America. Our mission-driven team of more than 250 professionals uses a data-focused approach and an unrivaled portfolio of projects to create solutions for the world’s most innovative and forward-thinking customers. For more information about how Apex is building the energy company of the future, visit apexcleanenergy.com.

Apex strives to excel in every phase of project realization, from origination and financing to construction and asset management. Our mission-driven team seeks determined, resolute individuals who strive to innovate and go above the call of duty, and who will relentlessly do their part to help accelerate the shift to America’s clean energy future. 

Apex Clean Energy is seeking a Payroll Manager to oversee and supervise Apex’s payroll function, ensuring pay is processed on time, accurately, and in compliance with government regulations. Reporting to our Vice President of Accounting and managing our Payroll Accountant, you will be charged with managing a dynamic, multi-state, complex payroll for a domestic company with 325 employees.

Our ideal candidate comes into this position with several years of payroll experience, comfort in a dynamic environment with shifting demands and priorities, and with a proven track record of successfully maintaining efficient and effective processes related to payroll and employee data. This position requires the ability to adapt to changing priorities in a fast paced, high-growth environment. Experience with payroll elements such as option exercising, taxable travel, and other complex elements are a must. In addition, supervisory experience managing a small team is preferred.

• Hours: Full Time
• Type: Exempt
• Department: Accounting
• Travel: 0%
• Location: Flexible, with required time each week spent in the Headquarters in Charlottesville, VA. 

Primary Responsibilities: 

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Help develop best practices and improve efficiency of payroll processes, as needed; leverage system capabilities to drive automation
• Maintain payroll guidelines by writing and updating policies and procedures
• Partner with Human Resources to ensure streamlined end-to-end business processes
• Participate in cross functional initiatives and process improvement efforts as needed
• Comply with federal, state and local legal requirements by studying existing and new legislation; ensuring adherence to requirements; advising management on needed actions
• Respond to payroll questions and concerns from employees
• Gather and report requested data to internal and external recipients as needed
• Support the preparation of payroll related information required for annual audits, internal budgets, etc.
• Reconcile and balance payroll-related accounts; resolve discrepancies
• Assist with other tasks and special projects as needed

To succeed as our Payroll Manager at Apex Clean Energy, you’ll need to excel within the following criteria:

• Six (6)+ years of payroll experience
• Multi-state payroll experience required
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Experience with option exercising, taxable travel, and other complex payroll elements
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Strong supervisory and leadership skills
• Proficient with ADP Workforce Now and Microsoft Office Suite
• Ability to organize and plan work effectively to meet goals and objectives
• Ability to work in a fast-paced environment
• Excellent communication skills, both written and verbal, with the ability to effectively address all levels within the organization
• Location: Willing and able to spend at least some time per week working from our Headquarters in Charlottesville, Virginia.
• All employees hired after August 1, 2021 are required to submit proof of a COVID-19 vaccination on or before their start date unless a reasonable accommodation is requested and approved.

How You’ll Grow

At Apex Clean Energy, our professional development plans focus on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the dynamic, fast-paced renewable energy industry. From on-the-job learning experiences to a robust multi-week onboarding experience to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.

What Apex Can Offer You

At Apex Clean Energy, we know that great people make a great company. We value our people and offer employees a broad, best-in-class range of benefits.

• A mission-driven, energetic environment that supports and encourages our people to do their best work every day.
• A respect for and celebration of individuality, differences, and uniqueness
• Collaborative and driven professional workforce committed to supporting your ideas and feedback and accelerating your potential
• Ongoing support and guidance such as on-the-job learning, hands-on experience, and mentorship
• Training, strategies, and tools to support your personal and professional growth
• Team atmosphere of diverse professionals committed to making an impact as an organization
• Opportunities to volunteer and give back to our local communities
• Exceptional benefits such as medical and dental; 401(k) with corporate match
• Base and bonus commensurate with experience
• Responsible Paid Time Off plus standard company holidays
• Benefits Offered: comprehensive high-deductible health plans, dental and vision insurance plans, short-term and long-term disability, group life insurance, 401(k) corporate matching, flexible spending arrangements, company paid parking and cell phone, fitness and wellness corporate discounts

Apex Clean Energy, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.